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Data Protection Impact Assessment (DPIA)

Data Protection Impact Assessment allows you to effectively identify risks related to the processing of personal data and provides concrete support for decision-making. Our experienced data protection and cybersecurity experts not only help you meet legislative requirements but also offer practical solutions for improving the processing of personal data.

Insta has wide experience with different Data Protection Impact Assessments

We conduct extensively DPIAs for new systems, applications, services, and other new processing activities. This might include cloud services, artificial intelligence systems, processing of sensitive data, or HR services. We also update previously conducted DPIAs when there are changes in the tools or processes for processing personal data. Our expertise covers both the public and private sectors.

In DPIAs of artificial intelligence systems, we can, if necessary, integrate the Fundamental Rights Impact Assessment (FRIA) required by the EU's Artificial Intelligence Act. The Fundamental Rights Impact Assessment and the Data Protection Impact Assessment share clear commonalities, and therefore, combining these assessments can be recommended.

What do you benefit from DPIA as a service?

Expertise and Efficiency

  • Access to experienced experts and an efficient process for conducting the DPIA

  • Project can be initiated quickly depending on the client's needs

  • Depending on the case, experts specialized in various aspects of cybersecurity will participate in the DPIA

Demonstration of Data Protection Level

  • The impact assessment serves as evidence of the data protection level to clients and partners

  • Regulatory accountability obligation is fulfilled

  • DPIA is almost inevitable part for ensuring privacy by design and by default in software development

Increased Understanding

  • DPIA project serves as a data protection training session for the participating organisation's employees

  • Reduces the likelihood of data protection regulation violations as processing risks are understood

Clear Reporting and Pricing

  • As a result an independent, clear, and practical report including identified risks and prioritized action suggestions for managing risks

  • We offer fixed, predictable pricing

When should a DPIA be conducted?

The organisation acting as the data controller is responsible for conducting the Data Protection Impact Assessment. DPIA is necessary, for example, when sensitive data (such as health data, religion, trade union membership, criminal records) are processed on a large scale, when public areas are monitored systematically, such as with camera surveillance, or when an individual's personal aspects are systematically and extensively evaluated, for example, to target marketing.

The need for DPIA is evaluated on a case-by-case basis if personal data are processed in the following ways:

  • Using new technology, such as fingerprint or facial recognition

  • Processing of data on a large scale considering the number of data subjects or geographical scope

  • Systematically and extensively assessing personal aspects through automated processing

  • Making decisions automatically with legal implications or similarly significant impacts

  • Systematically and extensively monitoring data subjects or public areas

  • Combining datasets in an unforeseen and unexpected way for the data subjects, such as from multiple different sources

  • Data subjects are vulnerable individuals, such as children and employees

In Finland, DPIA must be conducted, for example, from a whistleblowing channel and when processing location data extensively and combining separate data sets.

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