Privacy Notice for Customer Data
Insta respects your privacy and your personal data. Insta follows the European data protection principles and adheres to all applicable legislation related to the processing of personal data.
Data controller and contact details
Insta respects your privacy and your personal data. Insta complies with the European data protection principles and adheres to all applicable legislation in processing of personal data.
Street Address: Sarankulmankatu 20, FI-33901 Tampere, Finland
Phone: +358 20 771 7111
Contact person: Henna Pekkanen, data protection officer, tietosuoja@insta.fi
Privacy Statements
Customer Data
Purposes and legal bases for the processing
The purpose of processing personal data of Insta’s potential and existing customers is communication and customer relationship management, delivery and development of services and products, sales and marketing, customer service and support, as well as organization of events, competitions, and giveaways.
The processing is based on the legitimate interest of Insta to sell, deliver, develop, and market products and services, manage customer relationships, as well as organize events, competitions, and giveaways.
Insta marketing communications may in certain situations be based on your consent. You have the right to withdraw your consent at any time.
Categories of personal data
Name
E-mail address
Phone number
Company or other organization and title
Company address
Possible additional data provided by you
Customer relationship data, such as contact history, feedback, products and services in use
Sources of Personal Data and Storage Period
Primarily the personal data has been collected from you or your employer. Other sources include the Finnish Trade Register, Suomen Asiakastieto, the website of your employer, various events and public data from different services, such as LinkedIn.
The storage time of your personal data depends on the purpose for the processing. The data is stored only for as long as is necessary for each purpose.
Disclosures and Transfers of Personal Data
Insta uses service providers who process your personal data on behalf of Insta under an agreement and instructions from Insta. Insta also may share personal data within Insta Group.
Insta processes your personal data within the EU/EEA. Some of Insta’s service providers process personal data also outside the EU/EEA. In these cases, the personal data is protected by using the standard contractual clauses by the European Commission or other adequate safeguards as set forth in data protection legislation.
Rights of the Data Subjects
If you have any questions, concerns or requests concerning the processing of personal data by Insta, you may contact the data protection officer of Insta at tietosuoja@insta.fi.
You have the right at any time to request access to your data. Insta will rectify or remove possible incomplete, incorrect or outdated personal data based on your request.
As a subscriber of our newsletter, you have the possibility to unsubscribe from the newsletter through an unsubscribe link included in each newsletter.
In some situations, you have the right to object to the processing of your personal data or request that the processing of your personal data is restricted. You also have the right to lodge a complaint to the data protection authority (www.tietosuoja.fi).
Recruitment
Purposes and legal bases for the processing
The personal data is processed for the purposes of employee recruitment.
The processing is based on the legitimate interest of Insta. The concerned legitimate interest of Insta is the fulfilment of open positions at Insta Group.
During the recruitment process Insta may ask for your permission to carry out a candidate evaluation in accordance with the applicable legislation.
Categories of Personal Data
Name, phone number, e-mail address
information provided in the job application, resume and other data provided during the recruitment process
possible references and/or the names and contact details of the referees
the results of a demonstration of skill or candidate evaluation (where applicable)
If required for the concerned open position, a background check, a drug test or a credit information check can be carried out.
Sources of Personal Data and Storage Period
Your personal data is mainly collected from you either directly or through the recruitment service.
If candidate evaluation is required for the concerned open position, this is done with your permission and Insta receives the result of the evaluation from the evaluation service provider.
With your permission, Insta may contact the referrers whose contact details you have provided and inquire necessary information about you. The current employees of Insta may also recommend possible candidates by adding names and contact details to the recruitment service.
Your personal data will be retained for 18 months after your most recent application or after you’ve updated the data.
Disclosures and Transfers of Personal Data
Insta uses service providers who process your personal data on behalf of Insta based on an agreement and subject to the instructions of Insta.
Your contact information is disclosed to a service provider in connection with the candidate evaluations.
Some of the service providers used by Insta process personal data also outside the EU/EEA. In these cases, the personal data is protected using the standard contractual clauses by the European Commission or other adequate safeguards required by data protection legislation.
Rights of the Data Subjects
If you have any questions, concerns or requests regarding the personal data processing at Insta, you may contact the Data Protection Officer of Insta at tietosuoja@insta.fi.
You have the right at any time to request access to your data. Insta will rectify or remove possible incomplete, incorrect or outdated personal data based on your request.
In some situations, you have the right to object to the processing of your personal data or request that the processing of your personal data is restricted. You also have the right to lodge a complaint to the data protection authority (www.tietosuoja.fi).
Visiting Insta’s Premises
Purposes and legal bases for the processing
The purpose of processing personal data is to identify Insta’s visitors, manage visitor information, collect confidentiality agreements, and carry out camera surveillance for security purposes.
The legal basis for processing personal data is the pursuit of Insta’s legitimate interests. Insta’s legitimate interest lies in hosting Insta’s visitors and ensuring security.
Categories of Personal Data
Visitor’s name and organization
Host and date of the visit
Facilities involved in the visit
Personal data included in the confidentiality agreement
Camera surveillance captures images of individuals on the premises, along with the time and location of events, as well as vehicles at entry gates.
Sources of Personal Data and Storage Period
The personal data is collected either from the visitor or from the host of the visit. Camera surveillance recordings are generated as individuals move within monitored areas.
Your visit information will be retained for two (2) years.
The retention period for camera surveillance recordings is four (4) months, after which the recordings will be automatically overwritten.
Disclosures and Transfers of Personal Data
Insta uses service providers to provide lobby services and property security services. These service providers process your personal data on behalf of Insta according to a contract and Insta’s instructions.
Camera surveillance recordings may be disclosed to authorities in case a crime has occurred or is suspected.
Personal data is not transferred outside the EU/EEA area.
Rights of the Data Subjects
If you have any questions, concerns or requests regarding the personal data processing at Insta, you may contact the Data Protection Officer of Insta at tietosuoja@insta.fi.
You have the right at any time to request your personal data from Insta. Based on your request, Insta will rectify or delete possible faulty, incorrect or expired personal data.
In some situations, you have the right to object to the processing of your personal data or request that the processing of your personal data is restricted. You also have the right to lodge a complaint to the data protection authority (www.tietosuoja.fi).
Visiting Insta’s website
Purposes and legal bases for the processing
The purpose of processing personal data is to manage inquiries received through contact forms or chatbots on the website and to deliver marketing communications to subscribers of newsletters. Additionally, some of the cookies used on the website contain personal data. Cookies are used to ensure the proper functioning and development of the website, remember user choices, and improve advertising targeting.
The processing of personal data for managing inquiries is based on Insta’s legitimate interest. Insta’s legitimate interest lies in maintaining customer relationships and ensuring effective communication.
The processing of personal data for delivering marketing communications via newsletters is based on your consent. You have the right to withdraw your consent at any time. As a newsletter recipient, you have the option to unsubscribe from the newsletter by using the “unsubscribe” button found at the bottom of each newsletter.
Insta requests your consent for the use of all cookies that are not essential for the website to function correctly. The processing of personal data stored in necessary cookies is based on Insta’s legitimate interest to ensure the proper functioning of its websites. Learn more about cookie usage and manage your consent related to cookies in our Cookie Policy.
Cookie policyCategories of Personal Data
the messages and contact information you provide via contact forms or chatbot, such as name, email address and phone number
personal data collected through cookies, including IP address, geographical location, device or browser-related information (such as operating system and browser type) and website visit data (such as visited pages and session duration)
Sources of Personal Data and Storage Period
Your personal data is collected from you.
The storage time of your personal data depends on the purpose for the processing. The data is stored only for as long as is necessary for each purpose.
Disclosures and Transfers of Personal Data
Insta uses service providers who process your personal data on behalf of Insta under an agreement and instructions from Insta.
Some of the service providers used by Insta process personal data also outside the EU/EEA. In these cases, the personal data is protected using the standard contractual clauses by the European Commission or other adequate safeguards required by data protection legislation.
Rights of the Data Subjects
If you have any questions, concerns or requests regarding the personal data processing at Insta, you may contact the Data Protection Officer of Insta at tietosuoja@insta.fi.
You have the right at any time to request your personal data from Insta. Based on your request, Insta will rectify or delete possible faulty, incorrect or expired personal data.
As a subscriber to our newsletter, you have the right to unsubscribe from the newsletter through an unsubscribe link included in each newsletter.
In some situations, you have the right to object to the processing of your personal data or ask that the processing of your personal data is restricted. You also have the right to lodge a complaint to the data protection authority (www.tietosuoja.fi).
Cookie policyUpdated 15.3.2024
